Odessa Campus Administrator

Location: Renew Life Church, Odessa, Texas

Reports To:  Odessa Campus Pastor

Position Status: Salary - Non-Exempt - Not Clergy Eligible

Schedule: Full Time (Sundays Required)

Purpose:

To provide high-level administrative and operational support for the Odessa Campus, ensuring systems, processes, and financial stewardship support a great Sunday experience and advance Renew Life Church’s mission “to see the lost saved; the saved living Spirit-filled, led and empowered... living unified in spiritual family; living on mission advancing God’s Kingdom.

Desired Outcomes:

● Ensure Odessa Campus operations are organized, efficient, and aligned with church-wide systems and policies.

● Maintain accurate, timely, and compliant financial processing and campus-level budget stewardship.

● Support the Campus Pastor with strong administrative execution that increases leadership effectiveness and focus.

● Ensure Planning Center and related systems accurately reflect campus activity, enabling effective follow-up, assimilation, and ministry coordination.

● Coordinate campus events (Baptisms, Child Dedications, Family Dinners, staff gatherings) with excellence

● Ensure all Odessa events are properly scheduled, staffed (including security), and facility-ready.

Key Responsibilities:

• Oversee campus administrative operations including reception, office systems, office purchasing, and Planning Center workflow management.

● Manage campus financial processes including weekly giving counting, invoice review and submission, reimbursements, and coordination with the Accounting Company, ensuring adherence to established financial policies.

● Steward and monitor the Odessa Campus Operations budget in coordination with the Campus Pastor.

● Lead campus utilization of Planning Center (Services, Groups, Registrations, People, Workflows) ensuring data integrity, follow-up effectiveness, and ministry alignment.

● Coordinate facility scheduling and room usage in partnership with the Facilities team to ensure proper setup, security coverage, and event readiness for church wide and office functions.

● Lead and coordinate weekly Sunday Syncs and QC Meetings for the campus.

● Execute and coordinate campus-wide events, collaborating with ministry leaders and Hub teams as needed.

● Support guest speakers and visiting leaders through logistical coordination, hospitality, communication, and on-site administrative support.

● Support HR as local rep and staff administrative functions in coordination with Hub leadership.

● Provide administrative support to the Campus Pastor including travel coordination, meeting preparation, communication follow-up, and vendor coordination.